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Construction Billing Coordinator

Company: Pleune Service Company
Location: Grand Rapids
Posted on: September 13, 2019

Job Description:

POSITION PURPOSE AND OBJECTIVES:--The main purpose and objective of this position is to produce accurate monthly billings using information received from Project Managers and the review of current project costs and equipment deliveries.----This position is responsible for submitting pay applications by specified deadlines (when applicable), maintaining continual communication with Project Managers as necessary to achieve minimal under billing status and exemplify a positive, cooperative team spirit.--This position is responsible for setting new jobs up in ERP software with information provided by sales person.--This position is to be a responsible, professional informational link between the Customer, the Sales Staff, the Operations Department, and the Accounting Department. --Communicate essential project related information to appropriate departments/individuals. Exemplify a positive, cooperative team spirit. ESSENTIAL JOB FUNCTIONS Assemble new job information from Salesmen, Quote Express and Excel and set up jobs in Sage.Review contracts.Prepare AIA & Sage billings and sworn statements (if required) using information obtained from Project Managers, posted on JIPs, P.O.s, vendor history reports, delivery schedules and according to Subcontractor Administrative Requirements provided by Contractor.Assist Salesmen and Project Managers with billing related issues.Obtain Payment & Performance Bonds, when required.Obtain Consents of Surety, when required.Back-Up Purchasing Agent in generating new Purchase Orders and updating existing Purchase Orders.Set up Warranty and Rework jobs.Assist in A/P backup.Assist A/P in determining when subs can be paid by establishing which monthly payment draws their billings were included in.Assist in A/R backup.Attend monthly WIP meetings.Attend monthly Construction Job Audit meetingsAttend Kick-Off meetings when necessary.Other duties as assigned by management.------------------Must be able to come to work promptly and regularly------------------Must be able to take direction and work well with others------------------Must be able to work under stress of deadlines. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:--Basic Accounting.Computer literate.Basic understanding of Microsoft Word and Excel.Ability and desire to learn.Trust worthy, dependable and professional.Ability to work in a fast-paced environment.Possess leadership qualities.Teamwork oriented.Ability to meet deadlines.Ability to accurately complete multiple tasks within a designated time frame.-- MINIUM QUALIFICATIONS:--High School (or equivalent) education.Previous experience in the HVAC industry helpful.Prior computer experience.Positive, can-do attitude. COMPETENCIES:To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality. Interpersonal skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things. Oral communication-the individual speaks clearly and credibly in positive or negative situations and demonstrates group presentation skills.Written communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Computer literacy is imperative.Planning/organizing-the individual prioritizes and plans work activities and uses time efficiently. Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.Adaptability/flexibility-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. ---WORKING CONDITIONS--Individual office setting as related to administrative type duties (long periods of sitting, extensive data entry, phones, meetings, etc---) as well as common area to promote teamwork.--Willingness to attend various computer classes and/or seminars outside of the office, as deemed necessary by Management. Pleune Service Company is Proud to be Employee OwnedCheck us out at for Company history

Keywords: Pleune Service Company, Grand Rapids , Construction Billing Coordinator, Professions , Grand Rapids, Michigan

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