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Studio Assistant for Interior Design Firm

Company: r.o.i. Design
Location: Grand Rapids
Posted on: November 21, 2019

Job Description:

r.o.i. Design is seeking candidates for a Studio Assistant. This position can be full or part time. Must have a minimum of three years professional experience post education.r.o.i. Design continues to grow in its service and sales to General Contractors and Architects, especially those that are engaged as developers creating and managing their own projects. -Those customers have brought commercial projects to us in the areas of medical and dental, retail and food service, multi-family development and remodeling, and professional service organizations. -We sell our time in planning, interior design, graphic design, and project management, as well as selling furnishings, to these target customer groups. Our distinction from other firms is our consultative process that quite often positions us for leadership on projects.Job Description for Studio AssistantThis position is accountable to the r.o.i. Design Team, Reporting to the Owner.A Studio Assistant supports all aspects of the business, working with all team members in order to guarantee timely deliverables and assisting in meeting goals. This position is administrative but very involved with design and creative activities. The duties to be performed, listed below, will vary day to day, week to week. -Summary of Assistant Responsibilities for Studio Assistant -Operations - - - - - - - -General Supporto - -Schedule and calendar - -Documenting, reporting (and reminding) team on events and deadlines. - -Facilitate and promote internal celebrations.o - -Reporting (as directed and in support of others) - -Sales reports (Contract writing and Pipeline) - -Resale schedule - -Quarterly and annual performance reports.o - -Answering phones and handling mail.o - -Greeting visitors and providing hospitality,o - -Ordering/managing office supplies. - - - - - - - -Maintenance Supporto - -Managing outside cleaning contractor,o - -Schedule van maintenance and cleaning,o - -Manage studio facility repairs,o - -Contact with outside IT contractor facilitating solutions to issues. - - - - - - - -Marketing Support as directed: o - -Social media postings,o - -Blog writing,o - -Customer gifts. - - - - - - - -Understanding every design and resale project so as to be able to:o - -Talk to customers and vendors with project information as directed:o - - -Maintain contract documents (date entry and clerical support) and communicate changes to team and customers. - - - - - - - -Finance Support: Quickbook entries for A/P, pay bills as directed. - - - - - - - - - - - - - - - - - -Design (duties listed in alpha order not in order of significance) - -Creating job binders, bins and organizing same. - -Filing finish samples and job documents. - -Ordering and returning material finish samples. - -Supporting the maintenance of the material library and meeting with sales representatives. - - - - - - - - - - - - - - - - - -Resale and Product Procurement (duties listed in alpha order not in order of significance) - -Delivery of product and with installers. - -Help receiving and inspecting product, recycling of packaging. - -Managing service orders (after job issues, small repairs and fixes) - -Researching product costs as directed. - -Updating resale data base. - -Writing purchase orders and tracking purchases as directed. - - - - - - - - - - - - - - - - - -Other - -Participating in company weekly meetings, quarterly and annual planning meetings. - -Support Mary with Front Street Studio needs and special projects.General Performance Criteria - - - - - - - - - - - - - - - - - -Must provide a positive outlook, willing to be the team "cheerleader" - - -An attitude of "What can I do for you today" - - - - - - - - - - - - - - - - - - -Flexible and energetic, appreciates a variety of activities. - - - - - - - - - - - - - - - - - -Performs as a team player whose behavior and attitude are an asset to r.o.i. Design. -Required for Position: - - - - - - - - - - - - - - - - - -High School Diploma - - - - - - - - - - - - - - - - - -2-3 Years' Experience in Retail or Customer Service - - - - - - - - - - - - - - - - - -Proof of competency in Microsoft Office (Minimum 3 years proficiency) - - - - - - - - - - - - - - - - - -Evidence of being a fast learning, self-starter. - - - - - - - - - - - - - - - - - -Prefer but not required to apply: College degree in Business Administration, Experience with Quickbooks (Accounting Software)

Keywords: r.o.i. Design, Grand Rapids , Studio Assistant for Interior Design Firm, Other , Grand Rapids, Michigan

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