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Contract Coordinator

Company: OUTFRONT Media
Location: Grand Rapids
Posted on: October 15, 2020

Job Description:

SUMMARY:

Multifunctional role within OUTFRONT Media assisting in variety of contracts and reports in support of the Grand Rapids market.

ESSENTIAL FUNCTIONS:

CONTRACTS & BILLING RECONCILIATION

* Process contracts submitted by AEs and track National Ship-in contracts.

* Route contracts through Charting for IMS release and General Manager for signature approval.

* Manager-Approve on CMS system and scan to Fairfield Billing for Account-Verification.

* Process and approve non-space contracts and track revenue on AS400 miscellaneous billing report.

* Process CCN (Contract Change Notification) forms, Trade forms, and Credit Memos for all products.

* Run AS400 reports for all media products (Bulletins-Posters-and Digital).

* Reconcile AS400 projected billing reports audits.

* Interact with sales, corporate management, billing, credit, production and other markets to ensure that contract procedures are followed and to meet weekly and monthly deadlines.

SALES REPORTS & REVENUE PACING GRAND RAPIDS MARKET

* Daily update of sales report spreadsheet

* Enter contracts into CIP via CMS until they are CMS-Approved

* Monitor the CRM for the Blocked-Working-Renewal numbers entered by the AE s

* Reconcile AS400 On-Booked Sales and print out the CIP-B-W-R numbers for input onto the Pacing Website

* Track revenue revisions for summarization to Corporate Pacing Management as requested.

* Generate Credit Hold list contracts that cannot be CMS-Approved due to Account Holds by the Fairfield Credit Dept. Distribute weekly to AE s and Fairfield Credit, who should work together to expedite releases.

* Work with AE s, Fairfield Billing Coordinators and P&D (Posted & Delivered) team to ensure that required CCN s and any trailing documents are completed and processed before month-end closing.

ADDITIONAL FUNCTIONS:

* Supports and exhibits behavior consistent with the sales and service philosophy of OUTFRONT Media.

* Acts with diplomacy as a representative of OUTFRONT Media and the Sales Department.

* Performs other related duties as required.

MINIMUM REQUIREMENTS:

* Must be a self-starter who likes challenges and is willing to work hard.

* Must be professional in appearance and manner and be multi-task oriented and be able to communicate clearly, comprehensively and with complete personal and professional integrity.

* 1-2 years media experience.

* Market knowledge preferred.

TO ALL RECRUITMENT AGENCIES: OUTFRONT MEDIA LLC DOES NOT ACCEPT AGENCY AND UNSOLICITED RESUMES. PLEASE DO NOT FORWARD RESUMES TO OUR OUTFRONT MEDIA EMPLOYEES OR ANY OTHER COMPANY LOCATION.

OUTFRONT Media is not responsible for any fees related to unsolicited resumes.

OUTFRONT MEDIA IS AN EQUAL OPPORTUNITY EMPLOYER

ALL APPLICANTS SHALL RECEIVE EQUAL CONSIDERATION WITHOUT REGARD TO RACE, COLOR, RELIGION, GENDER, MARITAL STATUS, GENDER IDENTITY OR EXPRESSION, SEXUAL ORIENTATION, NATIONAL ORIGIN, AGE, VETERAN STATUS OR DISABILITY. PLEASE REFER TO THE OUTFRONT Media Affirmative Action policy statement.

Keywords: OUTFRONT Media, Grand Rapids , Contract Coordinator, Other , Grand Rapids, Michigan

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