Accounts Payable Representative

Company: Agropur
Location: Grand Rapids
Posted on: February 16, 2020

Job Description:

For Current Agropur Employees:
Please apply for this job through the Career application of your Workday Home Page.

Job Type:
Regular

Working at Agropur means being a member of an extended family where simplicity and honesty are part of everyday life, and where the management style is based on integrity, openness and autonomy. You too can join the Agropur family!
The Accounts Payable Representative is responsible for processing a high volume of daily invoices into an ERP financial system.

Essential Duties and Responsibilities:

• Accurately and timely process a high volume of vendor invoices, including purchase order and non-purchase order invoices to ensure proper monthly posting to the general ledger.
• Print all invoices received through accounts payable email.
• Code all non-purchase order invoices and enter in financial system.
• Match all maintenance purchase order invoices and enter in financial system.
• Review and enter employee expense reports.
• Match ingredient and packaging invoices and enter in financial system as needed.
• Prepare and process weekly check runs.
• Coordinate yearly turn-around of filing system.
• Monitor non-purchase order vendors for timely delivery and entry of invoices.
• Assist in monthly general ledger review.
• Review incoming bills from US mail for routing or processing.
• Work with Buyer and Parts Coordinators to receive maintenance & service purchase orders.
• Maintain service purchase order worksheet with Parts Coordinator.
• Maintain vendor relationships through timely payments and excellent service.
• Reconcile vendor statements, research and correct discrepancies.
• Set up new vendor accounts and maintain the vendor database.
• Track, compile and file use tax payments and capital equipment sales tax refunds.
• Prepare monthly Accounts Payable accrual and rebate journal entries and intercompany reports.
• Provide monthly general ledger reconciliations pertaining to AP.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Ensure clear and updated communication with all departments regarding Accounts Payable policies and procedures.
• Prepare year end 1099s.
  
  Other Duties and Responsibilities:
  
  • Understand and adhere to Good Manufacturing Practices.
  • Safety Protocol
    • Stop any observed unsafe acts and obey facility safety rules and procedures.
    • Correct or report any observed safety hazards.
    • Support safety policies and programs.
      
      This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
      
      Qualifications:
      
      Education Required:
      
      • High School Diploma or equivalent required.
      • Associate's Degree in a related field from a two-year college or technical school preferred.
      • Equivalent combination of education and/or experience may be considered.
        
        Experience Required:
        
        • Minimum two (2) years of experience in the full cycle of Accounts Payable required.
          
          Certification/Licensure Required:
          
          • None
            
            Skills Required:
            
            • Demonstrate attention to detail and accuracy in work.
            • Excellent data entry skills.
            • Communicate effectively both verbally and in writing with executives, managers, colleagues and individuals inside and outside the organization.
            • Intermediate computer skills with Microsoft Excel, Power Point, Word, Outlook and field-specific software.
            • Basic math skills (addition, subtraction, multiplication, division).
            • Demonstrate excellent organizational skills, establish priorities and meet deadlines.
            • Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind.
            • Decisions administered soundly and consistently with policies and in compliance with appropriate laws and regulations.
            • Demonstrate functional and technical knowledge, ability to learn new skills quickly, and achieve a high level of accomplishment.
            • Ability to work with minimum supervision, adapt to a changing environment quickly andthink independently.
            • Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.
            • Ability to apply logic and methods to solve difficult problems with effective solutions.
            • Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.
              
              AA/EEO - Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Keywords: Agropur, Grand Rapids , Accounts Payable Representative, Other , Grand Rapids, Michigan