Paralegal/Executive Assistant

Company: RDV Corporation/RDV Staffing
Location: Grand Rapids
Posted on: May 26, 2023

Job Description:

The Opportunity
The Paralegal/Executive Assistant will serve as a hands-on liaison to provide high quality concierge services and pro-active administrative support for the Vice President & General Counsel - RDV Corporation and the Director of Relationship Management. The Paralegal/Executive Assistant will assist in cultivating excellent communication, efficient processes, and a superior collaboration between the employees, family members, and external partners that they serve.

Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:

• Robust health insurance options with competitive employer contributions.
• 401k retirement plan with a generous employer match of up to 7.5%.
• Paid Time Off (PTO) starting at 22 days per year in addition to 9 paid holidays.
• Flexibility through Remote Option Fridays (position dependent).
• Grab and Go Deli/Market with employer-provided account credit of $650/year.
• Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
• Employer paid parking in the heart of downtown Grand Rapids.
• Education and training reimbursement programs.
• Discounted memberships to MVP Sportsplex.
  What You'll Do
  • Provide administrative support for the Vice President & General Counsel - RDV Corporation and the Director of Relationship Management including
    • Calendar management
    • Meeting scheduling, coordination, and preparation
    • Travel arrangements
    • Document and file management
    • Expense reporting
    • Project work
    • Handles multiple priorities and deadlines with exemplary follow through and confidentiality.
    • Exhibits foresight and initiative in recognizing potential problems, needs and/or inefficiencies, and pro-actively proposes alternative, creative, and innovative ways to best accomplish superior outcomes.
    • Provide project support and coordination for a variety of projects related to legal matters and otherwise, including research, planning, reporting, creating timelines, tracking, follow up, and in some cases project leadership.
    • Assist with the facilitation and coordination of on-site events, employee events, and special meetings.
    • Organize and accurately maintain files, facilitate items that require approval/signature, and manage data.
    • Write, proofread and/or edit as appropriate legal correspondence and documents as assigned.
    • Maintain contract management system, seek to renew/update contracts as needed.
    • Create dockets for legal matters to ensure efficient workflow, ease of access to documents, and effective time management.
    • Support corporate governance activities.
    • Oversee the Power of Attorney process for G3 households as assigned. Maintain and update forms, coordinate various signatures, and handle paperwork.
    • Receive and distribute incoming mail; follow through on correspondence as appropriate.
    • Assist with special projects as assigned. Provide general support and assistance to other office staff members as assigned.
      What You'll Bring
      • Associate degree and a minimum of five years administrative support experience required; professional office experience preferred.
      • Familiarity with common legal terms and documents.
      • Experience reviewing contracts and maintaining a contract management system.
      • Excellent writing and communication skills.
      • Ability to handle multiple priorities and deadlines with exceptional attention to detail, organization, confidentiality, and follow through.
      • Self-starter with excellent problem-solving, critical thinking, and analytical skills; high degree of initiative and intellectual curiosity.
      • Demonstrated excellent interpersonal and communication skills, both written and oral with the ability to interface with a diverse array of audiences and stakeholders.
      • Strong judgment and comfort-level working with confidential, sensitive, and proprietary information, as well as an uncompromised commitment to the highest level of confidentiality.
      • Ability to get along with diverse personalities and a desire to work in a cross-functional team environment.
      • Must demonstrate a high degree of integrity, ethics, discretion, and dedication to the mission of the organization.
      • Demonstrated proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; database experience preferred.
      • Must be able to work an irregular schedule, evenings or Saturdays as needed, with additional hours as required.
        #IND123

Keywords: RDV Corporation/RDV Staffing, Grand Rapids , Paralegal/Executive Assistant, Legal , Grand Rapids, Michigan