Paralegal/Executive Assistant
Company: RDV Corporation/RDV Staffing
Location: Grand Rapids
Posted on: May 26, 2023
Job Description:
The Opportunity
The Paralegal/Executive Assistant will serve as a hands-on liaison
to provide high quality concierge services and pro-active
administrative support for the Vice President & General Counsel -
RDV Corporation and the Director of Relationship Management. The
Paralegal/Executive Assistant will assist in cultivating excellent
communication, efficient processes, and a superior collaboration
between the employees, family members, and external partners that
they serve.
Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee
experiences through a unique blend of benefit offerings that
include:
- Robust health insurance options with competitive employer
contributions.
- 401k retirement plan with a generous employer match of up to
7.5%.
- Paid Time Off (PTO) starting at 22 days per year in addition to
9 paid holidays.
- Flexibility through Remote Option Fridays (position
dependent).
- Grab and Go Deli/Market with employer-provided account credit
of $650/year.
- Fun culinary experiences and connecting with co-workers at
monthly catered lunches, free of charge to employees.
- Employer paid parking in the heart of downtown Grand
Rapids.
- Education and training reimbursement programs.
- Discounted memberships to MVP Sportsplex.
What You'll Do
- Provide administrative support for the Vice President & General
Counsel - RDV Corporation and the Director of Relationship
Management including
- Calendar management
- Meeting scheduling, coordination, and preparation
- Travel arrangements
- Document and file management
- Expense reporting
- Project work
- Handles multiple priorities and deadlines with exemplary follow
through and confidentiality.
- Exhibits foresight and initiative in recognizing potential
problems, needs and/or inefficiencies, and pro-actively proposes
alternative, creative, and innovative ways to best accomplish
superior outcomes.
- Provide project support and coordination for a variety of
projects related to legal matters and otherwise, including
research, planning, reporting, creating timelines, tracking, follow
up, and in some cases project leadership.
- Assist with the facilitation and coordination of on-site
events, employee events, and special meetings.
- Organize and accurately maintain files, facilitate items that
require approval/signature, and manage data.
- Write, proofread and/or edit as appropriate legal
correspondence and documents as assigned.
- Maintain contract management system, seek to renew/update
contracts as needed.
- Create dockets for legal matters to ensure efficient workflow,
ease of access to documents, and effective time management.
- Support corporate governance activities.
- Oversee the Power of Attorney process for G3 households as
assigned. Maintain and update forms, coordinate various signatures,
and handle paperwork.
- Receive and distribute incoming mail; follow through on
correspondence as appropriate.
- Assist with special projects as assigned. Provide general
support and assistance to other office staff members as
assigned.
What You'll Bring
- Associate degree and a minimum of five years administrative
support experience required; professional office experience
preferred.
- Familiarity with common legal terms and documents.
- Experience reviewing contracts and maintaining a contract
management system.
- Excellent writing and communication skills.
- Ability to handle multiple priorities and deadlines with
exceptional attention to detail, organization, confidentiality, and
follow through.
- Self-starter with excellent problem-solving, critical thinking,
and analytical skills; high degree of initiative and intellectual
curiosity.
- Demonstrated excellent interpersonal and communication skills,
both written and oral with the ability to interface with a diverse
array of audiences and stakeholders.
- Strong judgment and comfort-level working with confidential,
sensitive, and proprietary information, as well as an uncompromised
commitment to the highest level of confidentiality.
- Ability to get along with diverse personalities and a desire to
work in a cross-functional team environment.
- Must demonstrate a high degree of integrity, ethics,
discretion, and dedication to the mission of the organization.
- Demonstrated proficiency in Microsoft Word, Outlook, Excel, and
PowerPoint; database experience preferred.
- Must be able to work an irregular schedule, evenings or
Saturdays as needed, with additional hours as required.
#IND123
Keywords: RDV Corporation/RDV Staffing, Grand Rapids , Paralegal/Executive Assistant, Legal , Grand Rapids, Michigan
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