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Staffing Coordinator

Company: Mary Free Bed Rehabilitation Hospital
Location: Grand Rapids
Posted on: September 15, 2023

Job Description:

The Staffing Coordinator(s), in collaboration with the Nursing Leadership Team is responsible for the development and maintenance of fiscally conscious nursing schedules that provide optimal utilization of staff on the inpatient units. The Staffing Coordinator(s) is also responsible for managing the activities necessary for the Nursing Department payroll. Furthermore, the Staffing Coordinator(s) working with the Nursing Leadership Team, develops, maintains, and analyzes reports correlating the inpatient census to staff utilization, absenteeism/tardiness, and the nursing budget to monitor financial performance in the nursing department.
Additional responsibilities include active participation in Quality Improvement initiatives within the nursing department through data collection, analysis, and reporting, particularly those related to the JCAHO or HFAP Staffing Effectiveness guidelines, participation in Nursing Leadership Team meetings, and ensuring compliance with organizational and accreditation regulations.
Essential Job Responsibilities

  • Staffing/Scheduling:

  • Develops the staff schedules at least four (4) weeks in advance.

  • Collaborates with the Nursing Leadership Team regarding staffing/scheduling needs, changes, and vacancies.

  • Proactively identifies staffing needs and works with the Nursing Leadership Team and nursing staff to address staffing needs based on census levels acuity and staff skill mix. Collaborates with the Nursing Leadership Team to ensure staffing levels are appropriate.

  • Maintains records of absenteeism and tardiness and notifies the Nursing Leadership Team as needed.

  • Analyzes staff vacation and continuing education requests per budget and organizational needs. Incorporates the requests when approved by the Nursing Leadership Team into the schedule as appropriate.

  • Provides pertinent information to the Nursing Administration for the completion of the Employee Change Forms (ECF) when approved by the Nursing Leadership Team.

  • Develops and implements proposals for improving operational efficiencies.

  • Quality Improvement:

  • When indicated, the Staffing Coordinator(s) works with appropriate Nursing Leadership Team members to develop action plans related the specific monitors in the Staffing Effectiveness or Patient Safety projects.

  • As needed, the Staffing Coordinator(s) conducts QI surveys and compiles QI data. In addition, this individual contributes by participating in meetings, identifying problems, and seeking solutions.

  • Monitoring of Financial Performance:

  • The Staffing Coordinator(s) processes staff time for payroll, developing and analyzing biweekly reports including overtime and incentive expenditures.

  • Develops and analyzes bi-weekly FTE utilization reports looking for trends and opportunities for improvement. These individual reviews this information with the Nursing Leadership Team.

  • Provides pertinent information to the Nursing Administration for the completion of the Employee Change Forms (ECF) when approved by the Nursing Leadership Team.

  • Develops and implements proposals for improving operational efficiencies.

  • Embrace Diversity, Equity, and Inclusion, by:

    T reating everyone with dignity and respect
    O pening more doors to opportunities for underrepresented cultures
    G rowing talent and people
    E valuating and eliminating disparities
    T aking action against injustices, bias and racism
    H onoring our differences and how to collaborate
    E ducating staff, patients, and the communities we care for
    R estoring Hope and Freedom, together
    Customer Service Responsibilities
    Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.
    Responsibilities in Quality Improvement
    Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.
    Essential Job Qualifications

    • Associates degree or equivalent experience required.

    • Proficient utilization of Microsoft Office and ability to successfully learn other computer applications.

    • At least 2 years of previous scheduling/staffing experience preferred.

    • Outstanding written and oral communication skills.

    • Must be detail oriented with demonstrated ability to analyze multifaceted situations to determine appropriate course of action.

    • Ability to work independently at a high level of efficiency; working independently to prioritize workload and meet deadlines given a high-volume workload with multiple interruptions

    • Excellent customer service skills required.

    • Able to maintain confidentiality

      Physical Requirements for Essential Job Qualification
      Levels :

      • None (No specific requirements)

      • Occasionally (Less than 1/3)

      • Frequently (1/3 to 2/3)

      • Majority (More than 2/3)

        Remain in a stationary position: Majority
        Traverse or move around work location: Occasionally
        Use keyboard: Frequently
        Operate or use department specific equipment: None
        Ascend/Descend equipment or ladder: None
        Position self to accomplish the Essential Functions of the role: None
        Receive and communicate information and ideas for understanding: None
        Transport, position, and/or exert force:
        Up to 10 pounds: Occasionally
        Up to 25 pounds: _____
        Up to 50 pounds: _____
        Up to 75 pounds: _____
        More than 100 pounds: _____
        Other weight: Up to___ pounds _____
        Other: None

        The above statements are intended to describe the general nature and level of work being performed by employees in this classification. If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.
        Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability, or other legally protected characteristic.

Keywords: Mary Free Bed Rehabilitation Hospital, Grand Rapids , Staffing Coordinator, Human Resources , Grand Rapids, Michigan

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