Administrative Assistant

Company: Creative Financial Staffing
Location: Kalamazoo
Posted on: June 24, 2025

Job Description:

Administrative Assistant - Onsite | Kalamazoo, MI | $18-20/hr Pay: $18-20/hr, based on experience Location: Onsite in Kalamazoo, MI Schedule: Monday-Friday, 8:00 AM-5:00 PM Our client, a nonprofit organization in Kalamazoo, is seeking an experienced Administrative Assistant. This is a full-time opportunity in a mission-driven environment focused on serving children, youth, and their families. Founded as a Christian women's center, the organization has grown into an academy and multi-service provider, with 28 employees and a child care center on-site. The office has a friendly, team-oriented culture and a receptionist to assist with front-desk duties. Key Responsibilities: Filing & Paperwork Processing Pull and organize files for audits Process receipts and route to the bookkeeper Handle various administrative paperwork tasks Phone & Client Communication Answer incoming calls and direct to appropriate staff Communicate with parents, children, and program participants Take accurate messages and ensure timely follow-up Draft and send parent communications Document Creation Prepare letters, forms, and newsletters using Word, Excel, and Canva Update and maintain templates as needed Donations & Data Entry Track donations in Excel and a basic internal database Send thank-you notes to donors Accurately log donation amounts and dates Mailing & Labeling Prepare outgoing mail, including labeling and assembling packets Qualifications: Required: Prior experience as an Office Manager, Secretary, or Administrative Assistant Proficiency in Microsoft Office (Word, Excel), and Canva Strong filing, document creation, and phone communication skills Ability to handle mailing tasks independently Must be self-sufficient - limited time for hands-on training Preferred: Knowledge of food reimbursement processes for youth programs (e.g. collecting attendance and submitting forms to the State of Michigan) INJUN2025

Keywords: Creative Financial Staffing, Grand Rapids , Administrative Assistant, Administration, Clerical , Kalamazoo, Michigan