Office Assistant/Receptionist

Location: South Bend
Posted on: June 23, 2025

Job Description:

Position: Office Assistant Location: South Bend, Indiana (Onsite Only) Why Join This Team: • Join a reputable and long-standing organization that values structure, reliability, and a supportive office environment. • Enjoy being part of a welcoming, collaborative team where your contributions help ensure daily operations run smoothly. • This position provides a consistent routine with occasional flexibility - perfect for someone who takes pride in staying organized and on top of details. Role Summary: As an Office Assistant , you'll play a crucial role in ensuring the front office operates efficiently. From customer interaction to handling mail and maintaining records, your work will help support multiple departments in their day-to-day functions. Key Responsibilities: • Answer and direct phone calls; greet clients and visitors in a courteous, professional manner. • Manage incoming emails and perform accurate data entry, including uploading Certificates of Insurance into internal systems. • Design and circulate a monthly calendar recognizing staff birthdays and anniversaries. • Keep emergency contact information up to date and organized. • Sort and distribute all incoming and outgoing mail promptly at 11:20 a.m. each day. • Monitor and replenish break room supplies - including coffee, creamer, sugar, and snacks for the production team - dedicating approximately 30 minutes per day to this task. What We're Looking For: • Previous administrative or office support experience is required. • Excellent attention to detail and the ability to follow structured processes and visual guides. • Strong time management skills and the ability to maintain consistency with repetitive tasks. • A team-first mindset with a willingness to pitch in and help where needed. • Confident communication skills, especially on the phone and when interacting with customers. Compensation: $38,000 - $45,000 annually, based on experience Schedule: Full-time, Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch break) Work Arrangement: 100% onsite Click here to apply online

Keywords: , Grand Rapids , Office Assistant/Receptionist, Administration, Clerical , South Bend, Michigan