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Administrative Assistant - Bilingual (Spanish/English)

Company: Bethany
Location: Grand Rapids
Posted on: March 26, 2020

Job Description:

Administrative Assistant - Bilingual (Spanish/English)

Requisition #: req2879

Location: Grand Rapids, MI

Hours: Full-time

Bethany Christian Services strengthens and equips families to be the answer for vulnerable children, both in local communities and around the globe. We do this by protecting children, empowering youth, and strengthening families through quality social services. Thousands of children are in need of the support and safety that comes from being part of a family. Bethany is on the front line of providing solutions.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for the service unit. This individual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

Essential Job Responsibilities:

  • Greet and welcome visitors upon arrival with a positive attitude;
  • Promptly address incoming calls and route them to the appropriate person;
  • Receive and route incoming postal and inter-departmental mail;
  • Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
  • Perform administrative task, and other document gathering and filing;
  • Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
  • Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low;
  • May be required to perform basic bookkeeping and accounting functions, as needed;
  • Complete other duties as assigned.

    Qualifications:

    • High School Diploma or equivalent;
    • Bi-lingual English and Spanish
    • At least two (2) years of prior experience working in an office setting;
    • Excellent verbal and written communication skills;
    • Must have an ability to provide excellent and compassionate customer service;
    • Ability to work independently and exercise a high level of confidentiality;
    • Must be reliable with time sensitive deadlines and tasks;
    • Working knowledge of office practices, procedures, and basic Accounting;
    • Proficient in Microsoft Office products;
    • Computer and typing skills sufficient to perform essential job functions;
    • Active motor vehicle license;
    • Maintain a reliable automobile with adequate insurance coverage;
    • Must be at least 21 years of age with 3 years of driving experience to operate a vehicle on behalf of the agency;
    • Pass a criminal history screen, including state and local child protection agency registries;
    • Subscription to and integration of the agency Statement of Faith, Mission Statement, and Cultural Diversity Commitment.

      #LI-DNP

Keywords: Bethany, Grand Rapids , Administrative Assistant - Bilingual (Spanish/English), Administration, Clerical , Grand Rapids, Michigan

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