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Accounting and Credit Specialist

Location: Grand Rapids
Posted on: June 26, 2022

Job Description:

We are seeking a motivated self-starter who is detailed oriented, well-organized and thrives in a fast pace environment. If you have 5 or more years of Financial /Accounting experience, enjoys a team environment and growth opportunities then this is the career for YOU! ETNA offers great benefits, quarterly bonuses, 401K with company match, PTO, work from home options and much MORE! APPLY TODAY!! SIGN ON BONUS!!!
Job Summary:
This position is responsible for processing credit applications and lien waivers, updating customer tax exempt documents, and cash box reconciliation. Position will also provide support and backup in credit, accounts receivable, and accounts payable.
Essential Duties and Responsibilities:
These include the following and other duties may be assigned.
- Credit Application Processing - review credit applications, create new accounts in ERP system and forward the application for credit review. This includes monitoring the credit inbox, reviewing the application for accuracy, and gathering additional information as necessary.
- Lien Waiver Processing - review lien waivers for accuracy and return to customers. This includes monitoring the waiver inbox, comparing the waiver to the job account data and obtaining to proper signatures and notarization if applicable.
- Sales Tax Certificate Maintenance - monitor expired/expiring customer sales tax certificates using the "expired tax" queue. Contact customers when their certificates will be expiring. Upload new certificate information in ERP or mark customer account as taxable. Keep expired tax queue current.
- Cash Box Reconciliation - reconciles branch deposits to ERP system.
- Account Reconciliation - research and resolve account issues such as short payments, discount discrepancies, insufficient remit information. This will include contacting customers for additional information or other departments to make necessary adjustments.
- Accounts Receivable Payment Posting Support - Support the Accounts Receivable department during periods of high volume and/or short-staff situations. Responsibilities will include processing payments in our Cash Application software as well as reconciling cash application variances.
- Accounts Payable Support - Support the Accounts Payable department with invoice posting. Responsibilities will include expense invoice entry, inventory invoice cost checking and discrepancy resolution, and working in the A/P Preview queue and/or EDI 810 queue.
Special projects as assigned.
Regular and predictable attendance.
Work safely.
Supervisory Responsibilities:
Knowledge, Skills, and Abilities:
Ability to operate standard office equipment.
Knowledge of Word, Excel, Outlook, and Eclipse.
Effective administrative, interpersonal, communication, organization, customer service, problem solving, judgement, and stress management skills.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Education and/or Experience:
Associates Degree ; or
One to Three to years related experience and/or training;
or equivalent combination of education and experience.
Certifications and/or Licenses:
Valid driver's license and acceptable driving record (imagine want this on here as back up for bank deposits, driving for training or pick up/drop off stuff at Clay/mail, etc)
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to sit.
Frequently is required to walk; use hands to finger, handle, or feel; and talk or hear.
Occasionally required to stand; reach with hands and arms; and stoop, kneel, crouch, or crawl.
Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Pass substance abuse screening.
Work performed primarily inside an office setting.
The noise level in the work environment is usually quiet.


Keywords: ETNA SHARED SERVICES, LLC., Grand Rapids , Accounting and Credit Specialist, Accounting, Auditing , Grand Rapids, Michigan

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